How to read your Booking Export

You can find an export of all your bookings in your Booking Dashboard:

To get to the export please click on the export link in the top-right corner of the page & choose the appropriate format. Please note: you will always receive the full export - filtering is not applied to the export.

We export the following values of your bookings in an Excel export:

General Booking Info:

  1. ID: The identifier of your booking
  2. Status: Status of this booking (confirmed, cancelled, rejected)
  3. Kind: Direct booking or Request
  4. Venue_ID: The unique identifier of your venue
  5. Venue_name: The venue that is booked
  6. Space_name: The space that is booked
  7. Check_in: The starting time of the booking
  8. Check_out: The ending time of the booking
  9. requested_on: The timestamp when the booker requested the booking
  10. guests: The nr of guests that are planned for the booking
  11. renter: A unique identifier of the booker
  12. organization: If the booker is part of a Spacebase Company Account with potentially custom pricing this is specified here
  13. company_name: The name of the company
  14. First Name/Last Name: The name of the booker
  15. Booking Reference: A reference that the booker provided in the booking flow to recognise the booking - this is optional inputbooking_link: A direct link to the booking on Spacebase

Invoicing Info:

  1. text_invoice_address: The invoice address of the booker
  2. total_gross: The total amount (after tax, gross) that the booker has to pay for the booking to Spacebase
  3. total_net: The total amount (before tax, net) that the booker has to pay for the booking to Spacebase
  4. total_applied_discount: The total amount of discounts that the booker received for this booking. The Net and Gross values already consider the applied discounts in value.
  5. total_gross_payable_to_venue: The total gross earnings (after tax) that the venue provider will receive.
  6. total_net_payable_to_venue: The total net earnings (before tax) that the venue provider will receive.
  7. total_space_net: The total net earnings from the space (before tax) that the venue provider will receive.
  8. total_extras_net: The total net earnings from extras such as catering or equipment (before tax) that the venue provider will receive. This only considers extras that are provided by the venue.
  9. supplied_by_SB_total_extras_net: The total net value of extras (before tax) that are provided by Spacebase directly or a third-party supplier of Spacebase.
  10. booked_extras: The list of booked extras 

Payment Info:

  1. Payout_note_nr: The invoice nr of the invoice that Spacebase has generated automatically or received from the venue provider
  2. Payout_remittance_status: The status of the payout - can be: Remitted, Pay (e.g. ready for payout), In-Process (currently being paid) 
  3. Payout_remitted_date: The date at which Spacebase remitted the total payable to the venue 
  4. Paid_date: The date at which the booker paid the booking to Spacebase