How can I set-up calendar for a multi-room space?

How to set-up calendar for a multi-room space

A multi-room space is a space that can be divided into two or more spaces as illustrated below. This is useful for large spaces that come with hefty booking prices due to their sizes. In this case, it would benefit you as a space provider to offer the space as ‘multi-room’ on Spacebase. You would then be able to rent out either the whole/parent space (which should block out the child spaces) or rent out one or more child spaces (which should block out the parent space). You can find out below the steps to set up a calendar for this special scenario. 

Steps to set-up the ‘multi-room’ calendar 

  1. On the calendar page of Space B as shown above, copy the ICS/iCal URL through ‘Export our ICS/iCal Feed’ link. Go to the calendar page of Space A and click on ‘Import ICS/iCal’, then go through the steps and paste the URL in the step shown in the image below. Repeat the same process for Space C or all the child spaces. This would make it possible for booking any of the child spaces to block out the parent space. 
  2. To block out the child spaces in case a booker books the parent space, go to the calendar page of Space A or the parent space and copy the ICS/iCal URL through ‘Export our ICS/iCal Feed’ link. Then go to the calendar page of each of the child spaces (Example: Space B & C above) and click on ‘Import ICS/iCal’, then follow through the steps to paste the URL.

Limitations

  1. If one of the child spaces is booked, all the other child spaces and the parent space are effectively blocked on the calendar for the booked time slot.
  2. It takes a few hours for the booked time slot to block across the ‘multi-room’ space. However, you can manually trigger the update by clicking on the ‘refresh calendar’ link in the Manual Integration section of the calendar page.